Meeting
Rooms
Organize spot bookings, schedule deadlines, and visualize space activity in a flexible calendar that keeps everyone on the same page.
Manage timelines for easy visualization
View the calendar to track high-level data on the duration and number of conferences during the day, week or month, as well as detailed information about the meetings created.
several ways to choose a meeting room
You can choose a meeting room both through the calendar and in a pop-up that visualizes your choice with images of different meeting rooms
Add members to the teams that will participate in the meeting
Create meetings for the team, add them when booking and they will receive notifications and also see the meeting on their calendar
quick cancellation of booking with one tap
When you hover over the reservation, the button to change the reservation is activated, and after one click we can solve our question.
4 quick steps to
make meeting
- 1
Choose a free day and time for booking a meeting room
If you wish, you can change the date, time and meeting room in the pop-up with a detailed description. - 2
Enter the meeting details
Don't forget to give the name of the meeting that will be displayed to other participants, you can set the recurrence of the meeting and set the dates of future bookings as needed. - 3
Add members
From the list, select the members of the hub who will participate in the meeting, they will automatically receive a notification, as well as a display in their personal calendar about the new meeting. - 4
We wish you a productive workflow!
Your meeting is created and displayed on your calendar and on the calendar of added members, if you change your plans, you can easily cancel the reservation by clicking on the meeting in the calendar "Cancel".
Integrate your favorite project tools
Baseworx offers seamless integrations with leading productivity apps and software solutions to streamline workflow and enhance collaboration in flexible office environments.
request a demo
Customers can make a booking for a meeting room through their customer portal or on your website.
They can view the shared calendar to check the availability of the meeting rooms in real-time. Once they find an available slot that suits their needs,
they can select the time and duration, and then proceed to confirm the booking. You can also use the same calendar to make a booking on behalf of a customer.
Customers can pay for a meeting room booking through the integrated payment gateway in the customer portal.
Various payment methods are supported, including credit/debit cards, SEPA payments, and digital wallets. Upon successful payment,
the booking is confirmed and a receipt is sent to the customer via email.
If you prefer to review bookings before they are finalised, you can enable a booking approval process.
When a customer makes a booking, it will be marked as pending until you or an authorised hub manager reviews and approves it.
Notifications will alert you to pending bookings, and you can approve or reject them through the admin panel.
Customers can request cancel or modify their bookings through the online portal, subject to your cancellation policy.
They can view their upcoming bookings, select the one they wish to change or cancel, and follow the prompts to make adjustments.
If a refund is applicable, the system will process it according to your terms and conditions.
The option for customers to request to cancel through their portal is a setting you can control.
You can take various types of bookings for meeting rooms, including:
- 15 minute or 30 minute booking increments.
- Hourly Bookings: Customers can book a meeting room for a specific number of hours.
- Half-Day Bookings: Customers can reserve a meeting room for a half-day session.
- Full-Day Bookings: Customers can book a meeting room for a full day.
- Customizable: You can create your own customised booking slots.
- No minimum booking duration: You can opt in or out of a minimum booking duration.
Yes, hub managers have the ability to make bookings on behalf of people. They can access the shared calendar, select available slots, and
create bookings for existing members. This feature is useful for assisting customers who prefer not to use the online portal themselves.
When making a booking on behalf of someone, hub managers can mark the booking as payable or free directly in the booking interface.
They can select the appropriate option based on the customer’s membership status, promotional offers, or any other criteria.
This flexibility ensures that all bookings are accurately reflected in the system.
The shared calendar provides a real-time view of all meeting room bookings, making it easy to see availability and avoid double-booking.
Both customers and hub managers can view the calendar to check open slots and existing reservations.
The calendar updates instantly with any new bookings or changes.
These answers provide a detailed overview of the meeting room booking functionality, highlighting the features and processes for both customers and hub managers.
These answers provide a detailed overview of the meeting room booking functionality, highlighting the features and processes for both customers and hub managers.
